Providing Access To Nearline Records

Use UofIBox to provide public access to nearline records.

  1. Log into your account.  If you do not have one, sign up.
  2. Create a folder under the “New” tab, labeled by record series. Select “Keep Private for Now.”
  3. Open the newly created folder and select the “Upload” tab to upload either files or folders.  Note: upload from the Processed folder from the Electronic Records Repository (Z drive), not the Preservation folder.
  4. Once all files are uploaded, select the “Share” tab and “Invite Collaborators” from the main folder page.
  5. Enter the email address of the researcher and write a short note with appropriate information regarding their particular request.
  6. Make sure to change the “Access Type” to “Viewer” before sending the email!
  7. As with the temporary website, keep the folder in your account for one week before deleting.